Order your Macy’s attire at Triad Image Embroidery.
Please contact: cyndi@triadimage.com
Notes from the Macy's Chair, Mrs. Leslie O'Brien:
Information for additional family members to be included in the World Projects Tour that the band has booked:
- an account must be established at the high school for each person travelling
- the persons travelling must be included on the list of travelers (will need correct spelling from your ID for airline ticketing)
- $350.00 needs to be in each account for each traveler by January 13th. NOTE: December 18th is the last day of school prior to the holiday break.
- if you would like to share a room to save on expenses - please let me know. I am starting a list of shared rooms. Scroll to the bottom of this page to send me an e-mail.
I have received an answer regarding FAQ about insurance: Travel insurance can be purchased. You can go online to the website (www.world-projects.com) and click "travel insurance" in the Quick Links - this will lead you through the process. You can also purchase travel insurance through their own sources (travel agent, AAA, own research, etc) should you wish to do so. Please note, in order to be covered for ANY reason (including preexisting medical conditions), most policies require the premium to be paid within 2-3 weeks of the deposit being made for the tour - by deposit, this means the individuals 1st payment (NOT the group's deposit).
Heres a little more info on the parade.
These are the handouts that were distributed and discussed at the Parent Meeting on Nov 17th.
- Tri-Fold Informational Brochure - available for distribution to family, sponsors, etc. Page 1 and Page 2
- Student Scholarship Forms - available for print and distribution (GPHS version) (North Version) (South version)
- 2010 New York City Performance Tour Itinerary (Details subject to change)
- Informational Handout - includes costs, important dates, information regarding additional attendees, fundraisers, etc.
- Student Sponsor Letter - this is a sample letter that students can use to accompany sponsorship forms. Use it as is, use it as a guide to write your own, add your own touches (picture, favorite quote, inspirational band moment)
- Student letter/Sponsor form combined - this is a combination of the Student sponsor letter and student scholarship form
Grants Pass High School Band and Auxiliary
Macy’s Thanksgiving Day Parade
November 25, 2010
New York City
November 22-November 26
The High School Band and Auxiliary will leave on Sunday November 21st by bus (time TBA) to the Portland Airport. We will have a World Projects Tour Guide assist us at the Portland airport. (We will be leaving very early Monday morning)
Here is some information and helpful tips for the trip.
Please remember all passengers 18 and over must have picture ID on them. This can be a driver’s license, passport, military ID. (You can look on the airline website for more information)
- Carry on luggage- You may carry on one bag and one personal item. Example of a personal item would be a purse, briefcase, laptop, and backpack.
- The carry on must fit under your seat or in the overhead bin. The measurements are 9x14x22in (LxWxH)
- Liquids, gels, aerosols in a carry on must be put in a one quart resealable bag. Liquids can not be more than 3 oz.
- Medications are allowed.
Please remember you will be asked at security to remove your shoes, put your coat and all carry on through the x-ray machine. All cell phones, cameras, belt, change, etc will have to be removed when going through security.
Airlines and times are TBA, but will be in the early morning.
- One checked bag up to 50 pounds is included in your tour price.
- If you have a second checked bag it will cost you $25.00 for that bag each way.
- If your luggage is over 50 pounds you will be charged a fee for the extra weight.
There is a very good possibility we will be on three different planes, three different airlines.
Everyone will have a tour guide and coach bus waiting for them at the airport in NY.
Airlines are always changing their rules as of right now if you would like to eat something on the plane you have to purchase a meal.
Soda, water, tea and coffee on some flights are free.
You may bring food or beverages on the plane if they are purchased after the security check point. If you have food or drinks before the check point they will ask you to throw them out.
We arrive in New York (JFK or LaGuardia airport) and will be met by a World Projects tour guide. (Nonstop flight Portland to New York)
We will collect baggage, board coaches and transfer to the Manhattan hotel. (Millennium Broadway Hotel, 145 west 44th street.) Then have dinner.
The tour package includes
- Airfare, hotel, transfers, two meals a day
- Top of the Rock at Rockefeller Center
- Battery Park
- Statue of Liberty tour, boat ride, Ellis Island
- Lower Manhattan Tour (world Trade Center site)
- Broadway show (TBD)
- Pick of museums (The Met, The Guggenheim, Museum of Natural History)
- Times Square and more
Parade Day
- Practice will be very early in the morning or very late at night. Depending how you would like to look at it. Practice is between 2 and 5 AM in the morning.
- Then we rest up, eat a fast box breakfast, change, go to our spot in the parade and the fun begins.
- After the parade which is over at noon lunch is on our own, afternoon is a rest time, shop time, up to you.
- Thanksgiving dinner is provided.
- Friday morning have breakfast, pack up, check out of hotel; arrive at airport 2-3 hours before flight.
- Arrive in Portland airport. (TBA)
The Parade Route
- Parade starts at 77th and Central Park West
- Columbus Circle
- Broadway to Macy’s and 34th street, where we will perform on television
- The parade route ends at 34th and 7th street.
Parade starts at 9:00 AM and ends at 12:00 PM EST.
If you are going to watch the parade in New York, Thanksgiving and New Years Eve are the most popular times to go to the city. It is strongly suggested that you arrive before 5:00 AM(It has been said that 3:00 am is not out of the norm) to get a spot at the curb. Have a few people with you to save your spot and watch your belongings.
The weather can be interesting this time of year. The parade will go on no matter what. It can be raining, it can be snow, hail, 10 degrees, or 60 and sunny. November is a funny time of year.
TOUR PRICES
Each student fee is $1,750.00
Each student is responsible for $800.00
Pay schedule:
- September 2009 $100.00
- November 2009 (payment due Dec. 1st) $150.00
- May 2010 $550.00
This makes up your $800.00 total.
The rest is due September 15th, 2010 (THE BALANCE, ALL THE MONEY)
The $950.00 will come from the general fund. What is the general fund you ask? Donations, Grants, and some Fundraisers will help to fill the general fund.
Parents, family, friends going to support the band, prices are:
- Quad rate $1,750.00
- Triple rate $ 1,850.00
- Double rate $ 2,050.00
- Single rate $ 2,600.00
- ...also required information needed is the exact spelling of those travelling according to your identification. (This information is needed to complete the travel reservations.) No frequent flyer miles can be used with this package. Any deviations (ie: longer stays, airports changes, etc) will need to be addressed on a case by case basis.
The total cost for our trip is $326,000.00 |
|
|---|---|
| $1,750.00 per student | $262,500.00 |
| Busses to and from Portland | $5044.00 |
| Replacement uniforms (50) | $14,000.00 |
| New Sashes (150) | $6,000.00 |
| New Gauntlets (150) | $4,500.00 |
| Plumes (150) | $3,000.00 |
| Instrument rental NY | $1,500.00 |
| New Needed instruments | $25,000.00 |
| Hotel Portland (pending flight info) | $4,560.00 |
The general fund has to pay for all the extras on this list plus the $950.00 per student. That is why a student isn’t done working toward Macy’s just because “their” account says $800.00.
We all have to work toward the general fund. If the general fund doesn’t fill, we CAN NOT GO. If you know of any companies that would like to sponsor us, donate to us, help us out - Please let me know.
We have everything done for you.
We have made up brochures with all our information, letters, typed up and envelopes.
Please don’t just go and send a hand written letter to a company.
There is paypal, bank accounts and information they can send their donations to.
We have an accountant that is donating her time for this project.
Corporations, business, families don’t mind helping out projects but when they are asked two and three times they may get annoyed and decide not to help out our project.
We need to work together as a team.
Please let me know if you have asked a business or corporation for a donation for our band.
If your student receives a donation please remember to send a Thank you. That is very important. There will always be other events that you may want help with. They will remember your student if you send a thank you and maybe a little letter after the trip.
If you would like to help out, have any ideas please feel free to contact any of us.
Good luck with your journey. I know it will be a trip that will always be remembered.
Every month a few dollars in your students account will help, get involved with every fundraiser and send out those sponsorship forms, we can do this and make it happen.
Our band deserves this opportunity. They have worked hard and have earned it. We can all make it happen together.
Contact names:
Leslie O’Brien
541-474-5710 hit 0 ask for 125
541-218-3563
Jason Garcia
541-474-5710 hit 0 ask for 218
Click here to printout this information
Please contact us with any suggestions, questions regarding the parade using the contact form below.